Floater Administrative Roles! ASAP Start!

RJL Resources
New York, NY
US

CONTACT NAME

Jillian Schneider

Job Details

DESCRIPTION

The ideal candidate will be proactive, adaptable, and capable of managing multiple tasks efficiently in a fast-paced environment. The Administrative Assistant Floater will be responsible for heavy calendar management and meeting coordination, which includes booking conference rooms. Additionally, the role involves phone coverage, where the assistant will answer calls, take messages, and manage contacts effectively. Expense management is another critical responsibility, requiring the assistant to ensure timely submission and reconciliation of all expenses. Travel management is also a key aspect of this position, as the assistant will coordinate and plan seamless travel arrangements, including itineraries, car services, airline bookings, and hotel accommodations.

Responsibilities
�� Heavy calendar management and meeting coordination, including booking conference rooms, setting up meetings, and arranging food/beverage orders.

�� Answering phones, taking messages, and managing contacts.

�� Manage all expenses ensuring monthly submission and reconciliation.

�� Coordinate and plan seamless travel arrangements including itineraries, car service, airline, and hotels.

�� Provide backup coverage for other Assistants (EA or AA) on the team and attend meetings with the Admin team.

�� Assist with office, team-building, and portfolio company events.
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�� Assist with special/ad hoc projects as needed.

Requirements
�� Minimum 4 years of experience working as an Administrative Assistant.
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�� Strong written and interpersonal communication skills.

�� Ability to prioritize workload and shift attention to new and ongoing tasks.

�� Demonstrated team player, self-starter, and independent thinker.

�� Exercises discretion and sound judgment; maintains confidentiality.

�� Excellent organizational and follow-up skills, outstanding attention to detail.

�� Proficient in MS Office: Word, Excel, PowerPoint, Outlook; Workday is a plus.

�� Proven ability to maintain strong interpersonal skills when in contact with investors, partners, and internal team.

DURATION

Apr 12, 2025 - Apr 12, 2026

SALARY

$30.00 – $45.00 per hour

HOW TO APPLY

APPLY BY EMAIL

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